Grant Guidance for 2018

A New Chapter

In 2018, EHF will begin work aligned with our new five-year strategic plan. You are encouraged to read the plan before applying for a grant. This plan expresses EHF’s core beliefs and explains the transition in our philanthropic giving to outcomes-focused approaches. A central feature is our public health orientation that emphasizes working upstream to identify and prevent the causes of illness and injury.

Each grant proposal in 2018 must select a goal and strategy outlined in EHF's Strategic Plan.

Download 2018 Grant Guidance (PDF)

2018 Grant Guidance

grantmaking-due-dates.png

Submit a Letter of Inquiry (LOI) for your grant proposal

Cycles / Goals

1. Strengthen Systems Of Health

Strengthen Systems of Health

Strengthen Systems of Health by catalyzing health systems to be accessible, equitable and deliver health, not just healthcare

LOI Due: 12/08/2017
Application Due: 02/02/2018
Board Decision: 05/17/2018

2. Activate
Communities

Activate Communities

Activate Communities by strengthening organizations and congregations to build health-promoting communities

LOI Due: 04/13/2018
Application Due: 06/15/2018
Board Decision: 09/20/2018

3. Build The Foundation For A Healthy Life

Build the Foundation for a healthy life

Build the Foundation For a Healthy Life by investing in early childhood brain development


LOI Due:
05/17/2018
Application Due: 09/20/2018
Board Decision: 12/13/2018

 

GRANT APPLICATION PROCESS

EHF has a two-step application process.

Step 1 – Letter of Inquiry (LOI)

EHF's grant application process begins with a Letter of Inquiry (LOI). The LOI helps EHF determine whether your organization and/or project are aligned with our strategies and eligible for grant consideration. Before submitting your LOI, please be sure to review EHF’s 2018 Grant Guidance and our new Strategic Plan.

We strongly encourage you to submit an LOI as far in advance of your corresponding deadline as possible. We will make every attempt to respond to your LOI as soon as possible, but no later than four weeks after submission.

You'll be asked to choose the EHF goal and strategy to which your proposed work applies. Then complete and submit your LOI by the appropriate deadline.

Click here to access and review the LOI form

 

Applying for more than one goal or strategy

Please note: If you are interested in applying for more than one goal or more than one strategy, you MUST email us in advance for consultation at grants@episcopalhealth.org.

In your email, please include a written description (no more than 250 words) summarizing your ideas for potential funding. A Program Officer will follow-up with you to discuss your proposal and the application process.

Step 2 – Complete Application

We will notify you via email regarding whether or not your LOI has been approved. If your LOI is approved, you will receive a link to the online application form in that notification email. Please complete and submit your application by the appropriate deadline. You will be notified of the Board of Directors’ decision regarding your request via a phone call and email shortly after the Board Decision dates listed above. Depending on grant contract finalization and electronic payment enrollment, EHF is usually able to distribute funds no later than four weeks following the Board Decision date. If you see alignment with your work and would like to discuss any of your ideas with a member of our staff, or have questions about the application process, please email us at grants@episcopalhealth.org.

 

Grant Application Review & Assignment of Program Officer

Once your application has been received, it will be assigned to a program officer for review. The program officer will contact you to conduct due diligence which may include a site visit.

Grant Decisions and Notification of Award

All applicants will be notified via email within 10 working days of stated Board meetings about the final actions taken by the Board of Directors. For awarded grants, grantees will receive an email via DocuSign which includes an award letter, grant contract and an EFT Authorization Form. Grantees, if they accept the terms, are to electronically sign the original contract as well as complete the EFT form, and return both documents to EHF within ten (10) business days of receiving it. All these processes are handled via DocuSign. EHF requires all grantees to receive their grant payments through an electronic funds transfer (EFT) process.

Post Award

Keep in touch with your program officer. Let her know of any significant changes in your organization and/or programming. If you receive a grant you must provide EHF with interim and final reports including progress made towards contractual outcomes and expenditure of grant funds to date. Dates for these and other required reports will be clearly stated in the grant contract. Subsequent applications from an organization will be considered only if reporting is up-to-date. Questions about reporting requirements should be directed to our grant administrator, Ruben Lanting, at rlanting@episcopalhealth.org.

 

GENERAL GRANT GUIDELINES & INFORMATION

What EHF funds

EHF makes grants to nonprofit, tax-exempt organizations whose work relates directly to EHF’s vision, goals and strategies. To be eligible, an organization must have received an Internal Revenue Service Determination Letter indicating that it is an organization described in Section 501(c)(3) or 170(c) and is not a private foundation within the meaning of Section 509(a) of the U.S. Internal Revenue Service Code.

All grants funded by EHF must be implemented within the 57-county service area of the Episcopal Diocese of Texas.

What EHF does not fund:

  • Grants to individuals
  • Grants for school-based intervention except for school-based clinics providing comprehensive primary care
  • Grants for capital projects except by invitation from EHF
  • Grants for scholarships
  • Grants for religious purposes
  • Grants to public agencies for routine service provision
  • Grants to retire operating deficits or debt
  • Grants for parks, playgrounds, or camps
  • Grants to provide services restricted to individuals living in a specific residential facility
  • Grants for acute care, inpatient care or long-term care institutions
  • Grants for emergency assistance organizations for routine service provision
  • Grants for biomedical research
  • Grants for child care, early education or after-school programs for routine service provision
  • Grants to schools for core educational purposes
  • Grants for disease- or condition-specific organizations for program, research or advocacy work
  • Grants to underwrite conferences, luncheons, galas or fundraisers, or special events such as health fairs
  • Direct or indirect support for candidates, political parties, 501(c)(4) organizations or Political Action Committees

Use of EHF Funds

EHF funds can be used for technical assistance, planning, demonstration projects, matching funds (as long as the purpose of the match aligns with EHF’s goals and strategies), program evaluation, and general operating.All grants funded by EHF must be implemented within the 57-county service area of the Episcopal Diocese of Texas.

Types of Grants Awarded

EHF provides eligible applicants with the following types of competitive investments:

  • Restricted grants support specific activities carried out over a defined period and/or are planned in-order-to achieve a specific result or goal
  • Unrestricted grants support an organization’s day-to-day expenses in furtherance of its mission rather than specific projects or programs; may also include support to build organizational infrastructure

EHF also provides funding solicited by invitation only that include:

  • Small grants to provide up to $10,000 in support of the immediate short-term needs of an organization to address a specific organizational development or emergency issue
  • Request for Proposals when issued by the EHF to support specific initiatives of interest to the Foundation.

We will consider grants for capital support on a limited basis after consultation and by invitation only.

Basic Eligibility Criteria

Tax Exempt Status
EHF makes grants to nonprofit, tax-exempt organizations whose work relates directly to EHF’s vision, goals and strategies. To be eligible, an organization must have received an Internal Revenue Service Determination Letter indicating that it is an organization described in Section 501(c)(3) or 170(c) and is not a private foundation within the meaning of Section 509(a) of the U.S. Internal Revenue Service Code.

Foundation Service Area
EHF provides grants to organizations that serve vulnerable populations within the 57-county service area of the Episcopal Diocese of Texas.

edot_regions_raleway.jpg

Religious Affiliation
While EHF exists as a supporting organization of the Episcopal Diocese of Texas, we do not require an applicant’s affiliation with the Episcopal Church or any other faith community in-order-to be considered for funding.

Anti-discrimination
EHF is committed to providing an environment free of discrimination where all individuals are treated with respect and dignity, can contribute fully and have equal opportunities. EHF does not support discrimination by our affiliates based on any of the grounds mentioned below. Any acts or practices deemed to be discriminatory are grounds for refusal to partner with potential affiliates or termination of pre-existing relationships.

  • Age
  • Employment status
  • Socioeconomic status
  • Religion
  • Gender (including pregnancy and breastfeeding)
  • Sexual orientation
  • Gender identity
  • Gender expression
  • Marital status (including married, single, widowed, divorced, separated or living in a conjugal relationship outside of marriage, whether in a same-sex or opposite-sex relationship)
  • Disability (including mental, physical, developmental or learning disabilities)
  • Race
  • Ancestry
  • National or ethnic origin
  • Citizenship
  • Association or relationship with a person identified by one of the above grounds.

Grant Application Review

Grant Application Review and Assignment of Program Officer
Once your application has been received, it will be assigned to a program officer for review. The program officer will contact you to conduct due diligence which may include a site visit.

Grant Decisions and Notification of Award
All applicants will be notified via email within 10 working days of stated Board meetings about the final actions taken by the Board of Directors.

Organizations receiving awards will be sent a grant contract via U.S. Mail, which must be signed and mailed back to our grants administrator. Upon receipt of the signed contract, EHF will process payment of the grant.

EHF requires all grantees to receive their grant payments through an electronic funds transfer (EFT) process. You will receive the required EFT form along with your award letter and contract.

Post Award
Keep in touch with your program officer. Let her/him know of any significant changes in your organization and/or programming.

If you receive a grant you must provide EHF with interim and final reports including progress made towards contractual outcomes and expenditure of grant funds to date. Dates for these and other required reports will be clearly stated in the grant contract. Subsequent applications from an organization will be considered only if reporting is up-to-date. Questions about reporting requirements should be directed to our grant administrator, Ruben Lanting, at rlanting@episcopalhealth.org.

Expectations of primary care providers

Comprehensive women’s health services
The Foundation highly values the provision of comprehensive preventive services for women of all ages. According to the Institute of Medicine, women in particular stand to benefit from additional preventive health services including medications, procedures, devices, tests, education and counseling shown to improve well-being, and/or decrease the likelihood or delay the onset of a targeted disease or condition. This includes among other things, a full range of contraceptive education, counseling, methods and services so that women can better avoid unwanted pregnancies and space their pregnancies to promote optimal birth outcomes. The public health benefits of contraception are well-documented in the literature and the CDC identifies family planning as one of the greatest public health achievements of the 20th century.

Childhood immunizations
In May 1992, responding to a recent resurgence of measles, the U.S. Public Health Service and a diverse group of medical and public health experts established the Standards for Pediatric Immunization Practices. http://www.hhs.gov/nvpo/nvac/standar.html

These Standards, which were approved by the U.S. Public Health Service and endorsed by the American Academy of Pediatrics, represent the most desirable practices for all healthcare providers and immunization programs. These standards support that immunizations should be given as part of comprehensive child healthcare. Consistent with these standards, the Foundation expects primary care clinics serving children to incorporate these standards as part of their comprehensive primary care and pediatric services.

Patient fees
The Foundation believes that all clinics, including those serving low-income, uninsured and vulnerable populations, should look to a variety of revenue streams to support their work. Patient fees, priced on a sliding scale and waived when appropriate, are an important part of the revenue mix for several reasons. First, they provide a source of revenue, even if modest, that can make a difference in a tight budget. Healthcare delivery has substantial costs, and patients know or should know that and should contribute when they can. Additionally, patients value what they pay for and feel more dignity when they contribute to the cost of their care than when they receive care in the form of charity. High-quality care is less likely to be achievable and sustainable if it relies entirely on philanthropy (in the form of dollars and/or staff).

Inquiries/Communications

All inquiries by applicants or potential applicants regarding grant requests, awards/denials, and availability of funds should be directed to EHF’s grantmaking department at grants@episcopalhealth.org or (713) 225-0900.

As per Board-approved EHF policy, applicants should not direct questions or letters of support to or attempt to obtain support from EHF Board members.

Evaluation and Learning

EHF values learning and evaluation for all stakeholders on the pathway to community health transformation. We look forward to ongoing engagement with applicants and grantees on this topic in order to fully realize the potential of the work they are doing.

Not all projects can be funded

EHF’s Board of Directors has the responsibility for the final approval or declination of each grant. Since EHF receives funding requests that far exceed our grants budget each year, we cannot fund every worthy project. A decision not to fund a proposal does not reflect on the merits of the proposal or the applicant organization.