Frequently Asked Questions (FAQs)

Does my organization have to be affiliated with the Episcopal Church in-order-to apply?
No. While the Episcopal Health Foundation (EHF) exists as a supporting organization of the Episcopal Diocese of Texas, we do not require an applicant’s affiliation with the Episcopal Church or any other faith community in order to be considered for funding.

What do you mean by “transformation”?
Transformational change emphasizes systemic and organizational change that is sustained over time and cannot be ‘undone’. Transformation is not an ‘event’, but a dynamic process. It is distinct from innovation and creativity because it is designed to bring about complete change.

Do you restrict your giving to a particular geographic area?
Yes. We only make grants to organizations that serve within the boundaries of the Episcopal Diocese of Texas. Click here to see a map of those 57 counties here.

How do I apply for funding from EHF?
The application process begins with submission of a Letter of Inquiry (LOI). After reviewing an LOI, EHF may invite an applicant to the full grant application process. Grants addressing EHF’s priority strategies for 2017 will be considered at designated Board meetings. Please see the 2017 Grant Review Schedule for deadlines and more details.

How long will it take to review my application?
We estimate a six-month period from an LOI deadline to a decision regarding an application; but this period may vary.

What is the size of a typical gift from EHF?
During 2016, EHF awarded approximately $17 million in competitive grants. In 2016, our smallest competitive award was $8,000 and our largest was $866,000. The median award was $100,000. During 2017, the Foundation expects to award approximately $25 million in competitive grants.

What legal status must my organization have in-order-to apply?
EHF makes grants to nonprofit, tax-exempt organizations. To be eligible, an organization must have received an Internal Revenue Service Determination Letter indicating that it is an organization described in Section 501(c)(3) or 170(c) and is not a private foundation within the meaning of Section 509(a) of the Internal Revenue Code. 

Can a church apply to EHF for funding?
Churches may apply to EHF for funding if they meet the guidelines and criteria applicable to all other applicants. EHF's Congregational Engagement division does offer limited financial support for Episcopal churches and institutions within the Episcopal Diocese of Texas to help develop or expand their involvement in the community.  However, please note that EHF does not make grants in support of religious purposes.

What do you look for in a successful Letter of Inquiry (LOI) or grant application?
We encourage you to review our 2017 Funding Strategy and Grant Guidelines as well as the other resources on our website to determine if it is appropriate for you to submit an LOI. Our application process is highly competitive. We aim to focus our resources on those organizations that align with our goals and strategies and that can demonstrate a solid base of leadership, planning and infrastructure.

Where can I find more information about the terms used in the 2017 Funding Strategy and EHF strategic plan?
We have posted a glossary of terms on our website.

Who do I contact if I have questions about the content or scope of my LOI or proposal?
Email grants@episcopalhealth.org.

What do I do if I forget the password to my application account?
EHF staff does not have access to the email addresses or passwords used to create an applicant’s account. We cannot reset your password or change the email associated with your account. However, the online system provides an option to reset a password if you forget it. Instructions on that process will be sent to the email address used to create the applicant’s account, so it is very important to make note of both that address and the password at the time an application account is opened.

Do I have to complete the entire application in one sitting?
No. Our online system will allow you to save and return to your application in progress. Please be aware that you will have one year from the time you begin an online application to finalize and submit it.

Are all fields on the application required?
Yes. However, if the question does not apply to your organization or request, please indicate such in the response field.

Can I copy and paste information into the online application?
Yes.

Are there word limits on my responses to Letter of Inquiry (LOI) and application questions?
Yes. Word limits are enforced on all questions. The LOI form will not allow you to enter more than the stated word limit. The application will count words for you as you enter text (note the tally at the bottom of the text field), but it will not stop you from entering more than the word limit. When you reach the final submission stage the system will not accept your application until you reduce the size of any answers that exceed a required limit.

Can I upload additional supplemental materials apart from the attachments required as part of the grant application?
No. We appreciate that you may have additional materials that you wish to share with us, but we are only able to accept required application attachments.

Who do I contact for technical support with the LOI or application?
If you need help while you are in the application itself, look for the ‘Contact’ tab and click there. Otherwise, click here to email Lisa Mendoza for assistance.

How long will it take you to review my LOI and application?
We will make every attempt to respond to your LOI as soon as possible, but not later than 4 weeks after submission

How would I know if EHF has issued a Request for Proposals?
The best way to hear the latest news from EHF is to sign up for our eNEWS updates and/or follow us on EHF's Facebook page. You can subscribe to our email communications on the website at the bottom of any page where you see the words, “Connect With Us”.

My academic institution would like to submit requests for support of multiple projects from different departments within the university. Is this possible?
An academic institution may submit an LOI that details work addressing multiple EHF strategies. Academic institutions should coordinate their efforts internally as EHF will consider only one application per institution per year.

At what point can my organization be assigned to an EHF program officer?
If your LOI is approved and you are invited to the full application process, you will be assigned an EHF program officer no later than 10 business days following receipt of your completed application.

Will site visits be conducted before or after I apply?
In most cases, site visits would be requested and held after a full grant application is received.

I have requested a certain dollar amount from EHF. Will you fund requests at amounts less than requested?
EHF may choose to support requests at a level equal to or less than the amount requested.

What is the EHF fiscal year?
The EHF fiscal year is from January 1st – December 31st.

Can my organization apply for restricted and unrestricted funding in the same year?
Yes.

How do you distinguish between restricted and unrestricted funding?
Restricted grants support specific activities carried out over a defined period and/or are planned in order to achieve a specific result or goal. Unrestricted grants support an organization’s day-to-day expenses in furtherance of its mission rather than specific projects or programs.

Are small organizations with small budgets (less than $250,000) required to have an audit to apply?
Yes, but we understand that there are legitimate reasons why having a professional audit done may be difficult. These cases will be considered on an individual basis.

Does EHF fund indirect costs?
EHF will allow for indirect costs only for Restricted requests. Indirect costs may not exceed 10% of personnel salary and fringe benefits. Applicants requesting indirect costs should include such costs as a line item within the project/program budget.

My organization is headquartered outside the 57 counties of the Episcopal Diocese of Texas, but we provide services to those living within that area. Can we apply for funding from EHF?
Yes.

What does EHF mean by ‘vulnerable populations’?
Vulnerable populations are groups that are not well integrated into the health care system because of ethnic, cultural, economic, geographic, or health characteristics. This isolation puts members of these groups at risk for not obtaining necessary medical care, and thus constitutes a potential threat to their health.

Does EHF make grants to support research?
As a general rule we do not make grants for research. We conduct research of our own and, on occasion, contract with others for research when the research product is something we seek for our own needs. In those cases, we usually issue a Request for Proposals that would be found on our website.